5 Best Daily Planner Apps To Get More Organized In 2025
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Ever felt like your day is running you instead of the other way around? I’ve discovered that with the right planner app, your 2025 can be about taking charge and flipping the script.
With sleek designs, intuitive layouts, and cutting-edge features, these digital tools will keep you on track with your goals and motivated every step of the way.
In this guide, I’ll introduce you to the 5 best daily planner apps that will help you get organized and stay on top of your daily tasks and to-do lists in 2025.
Quick links for the best daily planner apps:
- Sunsama for stress-free planning
- Motion for automatic scheduling
- ClickUp for complex projects and teams
- Todoist if you are on a really low budget
- Fantastical for calendar-first experience
In my search for the best daily planning software for 2025, I focused on features that truly make a difference in both daily organization and long-term goal setting.
I’ve tested multiple planners to ensure this guide offers real value, whether you’re managing multiple projects, handling executive responsibilities, pursuing academic goals, or simply trying to balance personal and professional life.
Each application on this list is a solid option for daily planning. I’ll tell you which one I use myself and how you can choose the best planner app for your needs.
Why is daily planning important?
Daily planning is crucial because it helps you organize your time and tasks, making you more efficient and focused.
According to Dr. Donald E. Wetmore, a well-known productivity expert and author, one hour of planning can save you up to ten hours of doing. This shows how powerful good planning can be. It’s about being smart with your time.
When you plan your day, you’re not just listing things to do. You’re setting priorities, deciding what’s most important, and figuring out the best way to tackle your tasks.
Planning like this means you spend less time feeling overwhelmed or unsure about what to do next. It’s like having a clear map for your day, guiding you to where you need to go and what you need to do.
What are the best daily planner apps in 2025?
After a comprehensive evaluation, the top-3 apps for everyday planning are Sunsama, Motion, and Clickup.
Here is the full list of the five best daily planner apps for 2025:
1. Sunsama
Best app for stress-free planning
Sunsama is a daily planner app designed to alleviate the stress of life management by helping you schedule your life one day at a time.
Its simplicity lies in a step-by-step process that aids in prioritizing the day’s workload realistically. This makes it an effective tool if you feel overwhelmed by your tasks and commitments.
Sunsama encourages estimating the time for each task, providing a reality check on daily goals and preventing overcommitment.
A standout feature of Sunsama is its ability to integrate with various apps, such as calendars, project management tools, issue trackers, and even email services, allowing you to drag and drop tasks to plan your day seamlessly.
This integration means that everything you need for planning is consolidated into one dashboard, eliminating the need to toggle between different apps or try to keep all commitments in your head.
Sunsama’s approach is not just about getting more done but also about improving work-life balance through careful daily planning and reflection.
It offers guided planning, time blocking, and daily reviews, helping you focus on the most important work each day. This structure is particularly beneficial if you have a lot of commitments or hectic days, or if you struggle with ADHD.
While I can talk about Sunsama and its awesome features for hours, I want to keep this roundup of best daily planners relatively short and helpful without overwhelming you. If you want to know more about the features, check out my detailed Sunsama review.
Best Features of Sunsama
Pricing
As expected from a simplicity-oriented planning app, Sunsama has a very straightforward pricing structure.
There is a single plan that costs $20 per month, which becomes $16 per month if you pay yearly.
Sunsama never offers seasonal discounts because they think it’s unfair to their existing users. This means there is no point in waiting – the price is always the same, so you might as well sign up and try it today.
There is a generous free trial of 14 days that doesn’t require a credit card.
I switched to Sunsama after trying many planner apps over the years, and I can see a big difference in my day-to-day productivity. I am less stressed about my to-do list, my workload is more realistic and manageable, and thanks to the time blocking, I always know what exactly is next on my agenda.
2. Motion
Best AI-powered app for daily planning
Motion is an AI-powered online planner designed to assist in managing your schedule, organizing tasks and events in one place, and increasing productivity.
It uses automation and machine learning algorithms to plan your day intelligently, automatically organizing your to-do items and meetings based on priorities and deadlines.
This automation ensures that your schedule is planned down to the minute, aiming to save time and prevent anything from slipping through the cracks.
What’s really cool about Motion’s AI is that it takes the complex task of scheduling off your hands. It finds the perfect place in your calendar for getting every task done, as soon as you add it and set the priority/deadline.
It even accommodates unexpected changes by reshuffling tasks based on your availability and preferences! This feature is particularly beneficial for handling emergencies or tasks that overrun their expected time.
Besides the Calendar view, there is also a more familiar Projects & Tasks view where you can see your projects with lists of tasks, as well as manage Kanban boards.
Motion is best suited for busy entrepreneurs, CEOs, project managers, service-based business owners, coaches, consultants, creative professionals, and small teams, especially those working remotely.
It is also a valuable tool for individuals who struggle with focusing or are easily distracted, as it tells you exactly what task you should be working on and limits the time for its completion, providing clarity and reducing wandering thoughts.
Best Features of Motion
Pricing
Motion offers a 7-day free trial so you can get impressed with automated scheduling and get used to saving lots of time every day with it.
After that, the personal plan costs $34 per month, which is heavily discounted to $19 per month if paid annually. If you use Motion as a team, it’s even cheaper – $20 per user per month or $12 with an annual payment.
Even though after trying both I ended up using Sunsama, I see tremendous value in Motion app for someone who juggles multiple projects and responsibilities. Automated planning can make a real difference if you are often overwhelmed or procrastinate because of too many things on your to-do list.
If you are on the fence, read my Motion vs Sunsama comparison to get a better understanding of the features. Or take advantage of both free trials and see for yourself which one works best for your workday.
3. ClickUp
Best daily planner app with AI assistant
ClickUp is one of the most popular modern AI day planner tools that offers a wide range of features for result-oriented goal-getters in 2025. It claims to help you unlock the next generation of productivity by managing tasks, using real-time reporting, visual collaborations, and countless automation opportunities to organize your work.
With its user-friendly interface, customizable views, and robust integrations, ClickUp provides a seamless and efficient experience for managing projects of any size, from ideation to release.
From beautiful docs to visual collaboration, real-time reporting, and comprehensive task management capabilities, ClickUp has everything you need to stay organized and on track, all in one centralized platform.
ClickUp offers 15 different ways to review the scope and progress of your project, some of which are List View, Board View, Box View, and Gantt View. Everything can be easily customized to manage any type of project, with no code or add-ons required.
ClickUp’s unique hierarchy allows for the creation of the perfect scalable structure for your business. The Everything view makes it easy to find anything, which is a huge time-saver when you manage multiple projects, and the customizable tasks with nested subtasks and checklists simplify complex workflows.
Best Features of ClickUp
Pricing
ClickUp caters to many different types of users and teams, but their pricing plans are fairly straightforward.
There is a Free Forever plan that provides quite a few useful features for unlimited team members.
Paid plans start from $7 per member monthly and grow from there, depending on the features you need.
ClickUp’s AI assistant is not included in any plan – it’s a separate add-on you can purchase for $5 per user on top of any paid plan. If you are an existing user, you can get some AI credits (how many exactly depends on your current plan) and trial the AI add-on for free before buying.
I’ve been a user of ClickUp for a while, and I’ve always considered it one of the best and most sophisticated planning apps out there. However, with their recent 3.0 update, I’m genuinely blown away, especially by the AI assistant that has dozens of role-based templates.
If you’re sick of writing long prompts for ChatGPT, try ClickUp and see how much time it saves you. It has a bit of a learning curve, but it’s worth it.
4. Todoist
Best day planner app for minimalists
Todoist is a modern task management app that helps you organize your tasks into lists, prioritize them, set deadlines, delegate to others, and track your progress.
You can access it online using a web browser, offline on most operating systems, or through the mobile app, which is compatible with both iOS and Android devices. You can even keep track of your tasks from your watch!
My favorite thing about Todoist is how easy it is to add and categorize tasks. In a short line of semi-natural text, you can set due dates and priorities, assign your task to a project, and even set up a reminder.
Once you get the hang of it, it saves you dozens of unnecessary clicks compared to other daily planner apps.
Like any good daily planner app, Todoist helps you stick to your plans by providing an environment to organize your projects in a simple and intuitive way.
Riding the train of rocket-fast AI development, they also recently introduced an artificial intelligence-powered assistant to make your task planning even easier.
With Todoist AI assistant, you can break down a big task into smaller, more manageable tasks, generate actionable steps, or get some tips if you aren’t sure how to approach your project or where to start.
Best Features of Todoist
Pricing
- Free Plan: Run up to 5 projects with up to 5 people per project with no charge!
- Pro Plan: From $4 monthly for up to 300 projects and 25 people per project
- Business Plan: From $6 per user monthly (for really big teams, this one has a 30-day trial)
Todoist is a daily planner that has been with me the longest. I have a Pro plan, but I mostly use it for my personal and hobby projects. I also pull tasks from it into Sunsama when I’m planning my daily agenda.
5. Fantastical
Best calendar-based daily planner app
Fantastical is a powerful digital planning tool that seamlessly syncs across all your devices, including Mac, iPad, iPhone, and Apple Watch, and offers an award-winning design with a beautiful and user-friendly interface.
With powerful DayTicker and Calendar views, you can quickly review your day, week, month, quarter, or even the whole year to get a bigger perspective. Additionally, this digital planner app allows you to save time on repetitive activities by creating event and task templates in one click.
Fantastic helps you maximize productivity by using smart filters according to your defined project focus, making it easier to manage tasks without distractions.
Best Features of Fantastical
Pricing
Fantastical is designed for personal use, so you’ll have to contact them directly for business options. It has two easy monthly plans for one-person and family productivity, starting with less than five dollars per month.
They also offer a 14-day free trial if you want to test the waters first.
If you are looking for a feature-rich but easy-to-use planner app that seamlessly integrates across all your devices, Fantastical is a great choice. It has an appealing and intuitive user interface and offers a wide range of features, including task planning, event scheduling, conference call integrations, and even weather forecasts.
Its powerful views and task templates make it easy to plan and complete projects, while its focus filters help you prioritize what’s important right now. All of these features, combined with its simplicity, make Fantastical a perfect candidate for my list of best daily planner apps.
What are daily planner apps?
A daily planner app is a digital web-based app that helps you manage all your projects and everyday tasks in one place. It combines the best features of a project management tool, a paper planner, a time tracker, and more.
Using a daily planner helps you stay organized, track your progress, and be more productive every day. You can create to-do lists, track deadlines, and assign tasks to team members.
A good daily planner can save you lots of time by keeping your projects neatly organized and your workload realistic, as well as making sure you stay focused and on track with your goals.
Some of the digital planner apps also have mobile or desktop versions, so you can seamlessly sync your data between all your devices.
Why use an app for day planning?
Using an app for day planning allows you to stay on top of your everyday tasks with much less effort and mental drain. Paper planners are cool, but they can’t keep up with how fast things change day to day.
Daily planner apps can send you reminders, update instantly, sync between devices, keep track of your progress automatically, and even rebuild your schedule to accommodate urgent tasks.
These apps can also connect with other stuff you use, like your email or online calendars. It’s like having a command center where all your missions are listed, and you can track everything in one place. This makes it easier to see what you need to do and when, making sure you don’t miss any important tasks.
How to choose a daily planner app?
The best daily planner app for you depends on your individual needs, for example:
- Sunsama is ideal for a guided planning experience. It helps in setting daily priorities and aligns your tasks with larger goals, promoting mindful planning.
- Motion is unmatched for automated scheduling. Its algorithm smartly arranges tasks, optimizing your day and making it a perfect fit for those with busy schedules.
- ClickUp excels in managing multiple projects. More than just a planner, it’s a comprehensive productivity tool, offering features like task dependencies, customizable views, and an AI assistant for task automation.
Consider what you are looking for in a planner app, whether it’s planning guidance, automation, affordability, integrations, or other features.
Then, instead of wasting hours watching or reading multiple reviews, hop on a free trial (most of these tools have them) and see which one you enjoy using. There is no one tool that fits all, and you won’t know for sure until you try.
Are planner apps better than paper planners?
An online planner app has many advantages over a paper planner, such as the ability to access your information from anywhere, an option to collaborate with team members, and convenient reminders about task updates and upcoming deadlines.
In a daily planner app, you can easily update the information, label tasks, and remove old tasks out of sight, which is either time-consuming or impossible with a paper planner.
Some of the features that make planner apps awesome are time tracking, reporting, analytics, and switching between different project views in one click, none of which are available with a paper planner.
That being said, some people still prefer the simplicity and tactile experience of using a paper planner. It really comes down to personal preference and what works best for you.
However, if you are looking for a tool that can help you stay organized, productive, and connected with your team, then a day planner app might be worth considering.
Personally, I have used everything from paper and digital planners to mobile and web-based planning apps over the years, and I still occasionally use paper-based productivity tools alongside apps. The idea is to find a system that helps YOU be more organized, work faster, and feel motivated to work on your goals, regardless of their shape or form.
Final thoughts
All these daily planner apps are great tools for task management in 2025. Any one of them can help you become more organized and feel productive every day if you take responsibility for your projects and commit to your goals.
Choose a planning tool that suits your needs and start using it consistently. Don’t get caught up in analysis paralysis, or it will become your new way of procrastination. Remember, the best planner app is the one you actually use daily!
Frequently asked questions
The best app for scheduling your day is Sunsama if you like to plan mindfully, or Motion for automatic scheduling. Sunsama is great for those who want a guided, step-by-step approach, while Motion is perfect for those who prefer their schedule to be organized automatically based on priorities and deadlines.
Regardless of your team size, ClickUp is the best daily planner app for business. It’s packed with features for project and task management and even has an AI assistant, making it super useful for handling all sorts of business tasks and team collaborations.
If you have ADHD, Sunsama is the best daily planner app. Its step-by-step planning and focus mode give you clarity on your workload and the next task to do so you can always stay focused and avoid distractions.
